COVID-19 and Camp
June 5, 2020
To Our Cave Springs Camp Community,
Thank you for your patience in waiting to hear from us regarding our onsite Day Camp program for the summer of 2020. We have spent a great deal of time throughout the last several months in consultation with our program advisory committee board of directors, Ontario Camping association and United Church of Canada region and Niagara regional health. Our number one consideration has always been and will continue to be the health and safety of your campers.
With concern for the safety of the children and our staff, we have also made
the exceedingly difficult decision to cancel our day camp program.
So, for the first time in 69 years there will not be summer camp in 2020.
And yet we have hope.
“For I know the plans I have for you,” declares the Lord, “plans to prosper you and not to harm you; plans to give you hope and a future.” (Jeremiah 29:11)
Please pray for the ministry of Cave Springs Camp. Camp is a place that eases anxiety and brings joy to children and youth. We believe our community will need restorative spaces like this more than ever in months to come and we look forward to the day when children, youth and adults are once again hiking the trails, climbing the high ropes, swimming in the pool and gathering for dinner in the halls.
What Happens Next?
We know that this is the right choice to promote the safety and well being of our campers and staff members. We recognize also that the last several months have been a difficult time for many of our camp families and we want to assure you that Cave Springs Camp will still have options for summer fun and community engagement in the upcoming months.
As of today we are launching our pilot program for “Camp in a Box” Cave Springs style. We will be putting together custom packages that will include camp swag, at home activity materials, easy to follow instructions, and opportunities for connection to the wider camp community. Our boxes will come with everything your campers need to enjoy some summer camp fun from home. With purchase of a box you will also have access to optional online components that you will be able to access to connect with familiar camp staff each week. Our boxes are intended to be accessible and inclusive. For a detailed breakdown of box options, cost, and pick up/delivery information please follow this link:
From the entire Cave Springs team, thank you for your understanding and for all the ways in which you make Cave Springs Camp a remarkable community. When the summer turns to fall, we will be working hard on Summer 2021. As we look to the future, we hope for the opportunity to have each of you join us. We can’t wait to gather together again!
May 21, 2020
Today we have been met with news from the provincial government that overnight summer camp programs will not be permitted to run in the summer of 2020.
We know that this is the right choice to promote the safety and well being of our overnight campers and staff members. We recognize also that the last several months have been a difficult time for many of our camp families and we want to assure you that Cave Springs Camp will still have options for summer fun and community engagement in the upcoming months.
Our Board of Directors will be meeting to finalize a decision about our onsite day camp programs for this summer.
In the meantime, there will be 3 options made available for our camp families as a result of mandated camp cancellation.
We are offering three options for refunds, as we understand everyone’s situation has been impacted differently. This will help our ministry as we prepare for many more years of life-changing summers.
Option 1: Full payment for 2021
We will register your camper for the same week and program in 2021 and carry the full registration fee from 2020 to 2021. If you need to switch to a different week or cancel later on, no problem, just give us a call and we can do that for you. By signing up for next year now, you will secure your spot for next year at this year’s price.
Option 2: Partial Refund with Donation
If you would like to leave all or a portion of your registration fee as a donation we would greatly appreciate it, and issue you a tax receipt. Due to the quantity of requests that we need to process, please allow up to 90 days for the refund options you choose to be processed. We will provide your refund in the same method that you paid (either credit card or check). You will receive a confirmation email with a receipt after we have processed your refund.
Option 3: Full Refund minus $5 Administrative Processing Fee
We will refund your full registration fee and waive our cancelation fee. There will be a $5 fee per registered camper/week to cover the processing costs of our online registration program. Due to the quantity of requests that we need to process, please allow up to 90 days for the refund options you choose to be processed. We will provide your refund in the same method that you paid (either credit card or check). You will receive a confirmation email with a receipt after we have processed your refund.
Please respond with your choice of Refund Option 1, 2, or 3 to email@example.com. All refunds will be process in order of week of registration for the summer. Please allow up to 90 days for all refunds to be processed.
If there are any special circumstances that you would like us to be aware of, don’t hesitate to email Sharon at firstname.lastname@example.org
Other than that, we will continue to prepare for offering the best summer camp experience possible for 2021. Thank you for your continued support.
For any questions, please do not hesitate to be in touch with;
Nicki Inch – Executive Director at email@example.com
Sharon Millar – Camp Director at firstname.lastname@example.org